Guardian BJJ Academy

Guardian BJJ Academy - Gym Policies MEMBERSHIP POLICIES Registration All members must complete a registration form and liability waiver before training New members must participate in an orientation session Proof of identification is required for all adult memberships Parent/guardian signatures required for members under 18 Payment & Billing Membership fees are due on the 1st of each month A $15 late fee applies to payments received after the 5th Automatic payment options available (credit card or bank draft) 30-day written notice required for membership cancellation No refunds for unused portions of membership Returned payments subject to a $25 fee Membership Holds Members may place accounts on hold for medical reasons (doctor's note required) Vacation holds available (maximum 30 days per year, 14-day minimum) Hold requests must be submitted in writing 7 days in advance $15 administrative fee applies to all membership holds FACILITY POLICIES General Facility Rules Access limited to current, active members and registered guests All visitors must sign in at the front desk No outside shoes allowed on mats No food or drinks (except water) permitted on the training floor Personal belongings should be stored in designated areas Guardian BJJ is not responsible for lost or stolen items Smoking, alcohol, and illegal substances are strictly prohibited on premises Hygiene Requirements Clean gi/rashguard required for all classes Nails must be trimmed short No training with open wounds or contagious skin conditions Shower before training if coming directly from another athletic activity No strong perfumes or colognes Attire Requirements White, blue, or black gi for gi classes (no rips, tears, or stains) Rashguard and appropriate shorts/spats for no-gi classes Protective equipment (mouthguard, cup, etc.) recommended but not required No jewelry, watches, or sharp objects during training CODE OF CONDUCT Respect & Etiquette Bow when entering and leaving the mat area Address instructors appropriately Follow all instructions from coaches and staff No profanity, discriminatory language, or inappropriate behavior Respect everyone's personal space and boundaries Inform training partners of any injuries before rolling Training Safety Tap early, tap often - safety first No slamming or excessive force Communicate clearly during training Match intensity to your partner's level No techniques outside your skill level without instructor supervision Report all injuries or incidents to staff immediately Competition & Promotion Competition team membership by invitation only Belt promotions determined by head instructor Regular attendance required for promotion consideration Competition participation encouraged but not required for advancement SCHEDULING & ATTENDANCE Class Attendance Arrive 10-15 minutes before class starts Late arrivals must wait for instructor acknowledgment before joining Members may be denied entry to class after 10 minutes late Consistent attendance strongly recommended for optimal progress Sign in required for all classes Reservations & Cancellations Class reservations recommended for peak times Cancel reservations at least 2 hours in advance Three no-shows in 30 days may result in reservation privileges being suspended Private lessons require 24-hour cancellation notice or full payment GUESTS & VISITORS Guest Policy Day passes available for $25 Guests must complete waiver and registration forms Maximum 3 guest visits per person before membership required Members may bring guests at reduced rates (3 per year) Visiting BJJ Practitioners Visiting BJJ practitioners from other academies welcome by appointment Proof of current enrollment at another academy required Mat fee may be waived at instructor's discretion Must adhere to all Guardian BJJ policies and etiquette DISCIPLINARY ACTIONS Policy Violations First violation: Verbal warning Second violation: Written warning Third violation: Suspension or termination of membership Serious violations may result in immediate termination without prior warning No refunds issued for memberships terminated due to policy violations Conflict Resolution Address concerns directly with involved parties when appropriate If unresolved, speak with an instructor Written complaints may be submitted to management All complaints will be reviewed within 7 business days COVID-19 & HEALTH PROTOCOLS (Subject to change based on current health guidelines) Follow all posted health guidelines Stay home if experiencing symptoms of illness Regular sanitization of equipment and facilities Vaccination status requirements follow local health department guidelines Additional protocols may be implemented as needed for community safety By joining Guardian BJJ Academy, you acknowledge that you have read, understood, and agree to abide by all policies outlined above. Management reserves the right to modify these policies at any time with appropriate notice to members. Last updated: April 2025